The Schedule gives Education Administrators an overview of Courses they have scheduled with specific Tutors, in specific Locations and the attendees that are booked on them.
There are a number of different views as shown below. A recommended view for Education Administrators and Tutors is CLUB > MONTH view (as shown above).
The Schedule has a number of filters to help Users render the Schedule and its contents as they would like to see.
The schedule can be filtered by:
- Late Cancelations
- All locations
- Service Delivery Hours
It is possible to filter the Schedule by individual Locations associated to the club. Users will only be able to see Location(s) associated to their profile. If a user only has 1 Location associated to their profile, they will not be able to see any of the other Locations associated to the club.
It is possible to filter the Schedule by Sub-locations within a specific club Location. This enables users to see where bookings are being delivered if a specific Sub-location has been associated to a booking.
Groups (of Tutors or Students)
It is possible to filter the Schedule by Groups of users for ease of visibility over a specific Group of Users.
This could be as simple as creating a group called JANUARY NEW MEMBERS Group where all Students that joined the club in January are managed. By selecting the Groups filter, users can filter the Schedule to just show Users associated to the selected Group.
It is possible to filter the Schedule by individual or selected Tutors. Tutors are only shown on the Schedule if they have open Working Hours applied or have bookings in the date range selected.
It is possible to filter the Schedule by individual or selected Students. The filter will only show Student names that have bookings in the date range selected.
All Service Delivery Hours (SDH)
It is possible to filter the Schedule by selected Service Delivery Hours. This enables users to only display specific Service Delivery Hour(s) they want to see.
Service Delivery Hours are not usually used with Education Providers.
It is possible to filter the Schedule by select Modules. This enables users to only display specific Modules(s) they want to see.
HIDE PAST APPOINTMENTS
It is possible to filter the Schedule to hide past appointments by selecting the checkbox as shown below. It is possible to configure the Schedule so this box is automatically checked. This is managed by the Club Manager in SETTINGS > CLUB > SCHEDULE SETTINGS.
The Edu Admin can also filter the view to hide past appointments by selecting the “Hide past appointments” check box in the top right of the screen.
The Schedule can be presented either on a default tab called SCHEDULE (which shows everything all in one place) or it can be split by Module Categories.
When Module Categories are set up, there is the option to enable the Schedule – this is most commonly done for Courses. When the Schedule is enabled a tab will appear next to the Schedule tab – depending on the configuration this tab will show scheduled Modules associated to the Category.
Within the Module Category settings, you can configure the default layout of the Schedule view.