This article goes through the options that Users have on Locations.
The Locations attribute is an essential area of the Software. It is not possible to create a Service without a Location. The Location field is used on the Schedule so that Users can view where bookings are taking place. Locations are also used in Notifications to inform Clients and Trainers where a booking will be delivered.
It is possible to have multiple Locations in one Club. Users can create Sub Locations within a specific Location so they can define specific areas within the Club where bookings will take place. For example the Location Chelsea may have the following Sub Locations:
- Spinning studio
- Mind & Body studio
- Functional Training zone
- Swimming pool
Correctly configuring Locations and Sub Locations within Services helps minimise scheduling errors.
ADDING A LOCATION
When Users select the LOCATIONS button the SERVICES section of the Software, they will see the Locations overview as shown below.
On this page they can see an overview of all the Locations configured for this Club and the number of Sub-Locations associated to each of the Locations.
Users can type the name of a Location in the SEARCH bar and can also filter this page by the Location Status'
To ADD a new Location, Users should select the "+" button on the right side of the page. A form will load with the following sections.
Users should enter the Name of the Location as they would like it to appear on the Schedule.
The default Status is set to ACTIVE. If the Status is changes to INACTIVE, the Location will no longer be visible on the Schedule.
ALLOW BOOKIN IN SUB LOCATIONS ONLY
LOCATION ALT ID
LOCATION SHORT CODE
The location will be assigned a Location number, a Location Alt ID and a Location Short Code
Each location may have a maximum number or clients and or trainer associated to it.
Bookings may also only be allowed in Sublocations if required by selecting enabled on the form.
A membership type may be chosen for each location.
Users may want to configure communication to appear as if they have come from a specific email address, or this can be marked as DISABLED as required.
Once all the sections have been filled in, Users should select CREATE.
If the Club Manager no longer runs classes/sessions at a specific Location, they should edit the Location and change its status to INACTIVE. Once this is updated the Location will be removed from the Schedule and from other forms for Users.
EDITING A LOCATION
Users should select the "EDIT" button (pencil icon) next to the name of the Location.
A user can add as many Sublocations as they need to a location. These are usually studios within a location - for example, Spinning studio or Group Exercise Studio. These Sublocations can be assigned a maximum number or clients and or trainers.